| Description | Qty | Unit Price | Amount | |
|---|---|---|---|---|
This invoice generator is simple and intuitive. Follow these steps to create a professional invoice:
Step 1: Fill in company information. In the Company Information section, enter your company or business name, address, phone, email, and tax ID. You can also upload your company logo, which will automatically appear on the invoice. This information appears in the top-left area of the invoice.
Step 2: Fill in client information. In the Client Information section, enter your client's name or company, address, phone, and email. This information appears in the client area of the invoice for easy verification by both parties.
Step 3: Set invoice details. Enter the invoice number (e.g., INV-2025001), invoice date, and due date. Select the appropriate currency from the dropdown. The tool supports 9 major currencies including USD, EUR, GBP, and more.
Step 4: Add line items. In the Line Items table, enter each product or service description, quantity, and unit price. The system automatically calculates the amount for each line and sums them at the bottom. Click "Add Row" to add more items, or click "×" to remove unwanted rows.
Step 5: Set tax and discounts. Enter the applicable tax rate percentage (e.g., 8% for US sales tax) in the tax field, and the system will automatically calculate the tax amount. If offering a discount, enter the discount percentage in the discount field.
Step 6: Preview and print. The invoice preview area updates in real-time so you can check the final result at any time. Once satisfied, click "Print / Save as PDF" and select "Save as PDF" in the print dialog to download a high-quality PDF file.
This invoice generator is suitable for a variety of business scenarios, helping individuals and small businesses quickly create professional financial documents:
Freelancer invoicing: Designers, developers, writers, photographers, and other freelancers often need to send service invoices to clients. Using this tool, you can quickly fill in project details, calculate amounts, and generate a PDF invoice without purchasing expensive accounting software.
Small retail businesses: Small online or brick-and-mortar stores may need to provide formal receipts for wholesale orders or large transactions. This tool supports custom company information and logos, producing professional-looking receipts.
Project quotations: When submitting project quotes to clients, you can use this tool to generate a well-structured quotation listing each service and corresponding price, helping clients clearly understand the cost breakdown.
Rental / service receipts: Landlords, cleaning services, repair technicians, and other service providers can use this tool to issue receipts recording transaction details, service descriptions, and amounts.
Invoice vs. Receipt: An invoice is a formal document requesting payment for goods or services rendered. A receipt confirms that payment has been received. This tool generates invoices that can also serve as quotations or informal receipts. For official tax invoices with legal standing, please use your country's authorized tax invoicing system.
Tax calculation principle: Tax is calculated on the net amount after discounts. The formula is: Tax = (Subtotal - Discount) × Tax Rate. This tool uses the standard addition method where tax is added to the subtotal to arrive at the grand total. Different countries may have different tax calculation rules, so please verify the appropriate method for your jurisdiction.
Data security: This tool runs entirely in your browser. All data is processed locally and never uploaded to any server. You can safely enter real business information. The generated invoice preview is not cached or sent to third-party services.
No. The invoices generated by this tool are for receipt or quotation purposes only and do not constitute legally binding tax invoices. For official tax invoices, please use your country's authorized tax invoicing system or consult a certified accountant.
No. This tool runs entirely in your browser. All data is processed locally and never uploaded to any server, ensuring your business information remains private and secure.
Yes. You can upload your company logo in the Company Information section, and it will appear on the invoice preview. The logo is processed locally in your browser.
Click the "Print / Save as PDF" button, then in the print dialog select "Save as PDF" or "Microsoft Print to PDF" to download the invoice as a high-quality PDF file.
Yes. The tool supports USD, EUR, GBP, JPY, CNY, AUD, CAD, HKD, and SGD. Simply select your preferred currency from the dropdown menu.
Yes. You can enter a discount percentage in the discount field, and the system will automatically calculate the discounted amount and display it on the invoice.